Procurement: reorder from the right supplier

The big picture

Most bakeries reorder from memory — eyeball the flour bin, text a supplier, hope it's enough. Procurement does the maths from the orders you already have: it walks your confirmed orders → their recipes → the ingredients they need, compares that to your stock, and tells you exactly what to buy and from whom.

1. The reorder plan

Open Procurement and pick a horizon (next 7 days, 2 weeks, or 30 days). The Reorder soon table shows each ingredient you'll run short on:

The Procurement reorder plan: a table of ingredients to reorder with days-left and cheapest supplier, and suggested orders grouped by supplier

Days left — how long your current stock lasts against the week's demand.
Need / Suggest buy — the shortfall, rounded up to your pack size.
Cheapest supplier — the best price for that quantity, and how many suppliers were compared.

2. Suggested orders by supplier

The shortfalls are grouped into one suggested order per supplier — cheapest option chosen per item — with a running total. If an order is under a supplier's minimum order value, it's flagged (a heads-up, never a block). Anything with no supplier priced is called out so you can add it to a price list.

3. Suppliers and price lists

On the Suppliers tab, add each supplier with their contact, lead time, minimum order, and a price list (ingredient + unit price). That price list is what powers the cheapest-supplier comparison — the more suppliers you price, the better the suggestions.

4. Reorder settings

Also on the Suppliers tab, set per ingredient:

Reorder point — the level at which it should show up to reorder (even with no orders on the books).
Pack size — so suggestions round up to how you actually buy (e.g. 25kg sacks).
Preferred supplier — your default source for that item.

Good to know

It suggests; you decide. Procurement never places an order by itself.
Demand comes from confirmed orders only — quotes and cancelled orders are ignored, the same as the production planner.
Sending orders to suppliers by email and recording deliveries (with lot codes for recalls) are coming in a follow-up; today's focus is knowing what to buy and from whom.

Tips

Price your top few suppliers first — that's what unlocks the cheapest-supplier comparison.
Set pack sizes on staples so suggestions match how you actually order.
Pair it with Par-Stock (Pro) to catch low stock even between order cycles.

Last updated August 6, 2026